Sporting Event Checklist for Surefire Success

Hosting a sporting event?

sporting event checklistWhether you’re organising one to raise funds, boost brand awareness, recruit members or ensure customer loyalty, careful and detailed planning is imperative for surefire success. There are plenty of things that could go wrong during a promotional event. So, it’s always best to prepare for any potential or foreseeable mishaps, just in case, than wait on the day of the event to do something.

To help with your event planning, we have here a sporting event checklist divided into three phases to get you started.

Pre-Sporting Event Checklist

In general, these are the important things to think about prior to your sporting event.

> Prepare a budget
> Pick a location or venue for the event
> Plant the event agenda or program
> Seek for sponsorships
> Develop a marketing or promotional plan
> Define your event participant or audience
> Secure local government requirements
> Prepare permits and licenses
> Hire contracts for the event set-up
> Create a risk management plan
> Create a security plan
> Design a plan for site preparation
> Develop a waste management plan
> Design a traffic management plan
> Organize your group of volunteers and staff

On the Day of the Event

If you’ve created a comprehensive strategy for each of the pre-sporting event checklist above, everything should go as smooth as silk on the day of the event. For this phase of your promotional campaign, you only have to take care of the following:

> Full briefing for your team, staff and volunteers
> Get the contact list circulated to the entire team
> Set-up the registration and entertainers area
> Reiterate chain of command in case of mishaps or emergencies

Post Sporting Event Checklist

Your event may have been a huge success. You’ve boosted brand awareness and network with more potential customers, but planning doesn’t stop before and during the sporting event. This post sporting event checklist is also important for complete success.

> Event clean-up
> Event evaluation and debriefing
> Thank you letters to your team
> Thank you presentation to sponsors

Please note that the sporting event checklist above is designed only as a guide or reference. It’s not a comprehensive plan for sporting events. You’ll want to consider other reference documents to help with your planning process.

No promotional event is complete without promotional giveaways. So if you want to leave a more long-lasting brand impression, embroidered baseball caps are perfect for sporting events.

At Vivid Promotions, we offer a huge selection of promotional caps and hats available for customisation for maximum impact.

Quick Guide to Embroidered Baseball Caps

embroidered baseball capsPlanning your next company event? Then you’ll need a promotional giveaway that works like a charm. Whether it’s your company’s yearly sporting event or a special outdoor campaign, you can’t go wrong with embroidered baseball caps.

While more expensive than cheap promotional keychains and more visible than custom ballpoint pens, promotional baseball caps are a much better choice for sporting and outdoor events.

Why Embroidered Baseball Caps

There are a number of awesome advantages why promotional caps are ideal for brand awareness or promoting customer loyalty.

For one, custom sports caps can be worn every day and for a long time. Your brand continues to enjoy extra exposure months after the promotional event is over.

Second, promotional caps are also suitable for practically everyone from men to women, students, children and even infants. Third, embroidered baseball caps are one of the few choices in the apparel giveaways that are available in one size that fits all option.

And the best part:

Custom printed baseball caps offer eye-level exposure for your embroidered logo, which means maximum visibility every time. This is exactly what cost-effective marketing looks like. So, if you’re ready to invest in baseball caps, here’s a quick guide to help you choose the right style, colour and decoration option.

Types of Embroidered Baseball Caps Styles

When shopping for embroidered baseball caps, there are two common cap styles you’ll encounter in the market.

Structured caps

adventure-capMost baseball caps are available in a structured 6-panel look, which features a stiff and more stable front. This means more room for your custom embroidery if you want a very large display of your logo. The stiffer crown offers extra stability for your logo design.

Take this Adventure Cap for example. Featuring a structured 6-panel look in a two-tone design, this promotional headwear boasts a sporty and stylish appeal your target market will quickly love. For decoration, this baseball cap is available for a crown embroidery in either a flat or 3D design.

Unstructured caps

unstructured-hbc-suede-peakIf you want a more casual or laidback appeal, unstructured baseball caps are an excellent choice. These types feature a floppy front, which is not as stiff as the structured ones but still great for logo embroidery.

For unstructured options, this HBC Suede Peak Cap is highly recommended. Offering the perfect blend of class and style, this baseball cap is just as sporty but with a classy twist. Pre-curved sueded peak with matching suede button will beautifully complement your logo embroidery.

Types of Embroidered Baseball Caps Fabric

Promotional baseball caps are further categorised according to fabric type. Here are some of the most popular options for Vivid Promotions:

Brushed Heavy Cotton Caps

brushed-heavy-cotton-capFor the perfect blend of quality and affordability, brushed heavy cotton caps are your best bet. This Brushed Heavy Cotton Cap with Red And White Stripe features a sandwich trim and peak and crown inserts for a more distinctive appeal. Top off the look with a large logo embroidery on the crown for maximum impact.

Eco-friendly Fabric Caps

eco-friendly embroidered baseball capsIf you want to promote an eco-friendly message and win over your eco-conscious audience, there are embroidered baseball caps that are made of eco-friendly fabric. This Organic Cotton Sandwich Cap is made of 100% organic cotton featuring a structured 6-panel design with pre-curved peak. Like other promotional caps, it offers a large branding area perfect for embroidery.

Mesh Caps

Want to make sure your customers wear your brand every day? Opt for promotional mesh caps for so your audience enjoys sun protection for their eyes while feeling comfortable all day.

baseball-cap-with-high-tech-meshThis Baseball Cap with High Tech Mesh, for example, features a blend of brushed chino twill and tech mesh material. Whether your customers are out for a run or a fun outdoor adventure, this ultra-breathable cap is what they’ll grab first. Make sure your logo gets all the exposure with a bold logo embroidery on the crown.

Back Fastener Options for Baseball Caps

To ensure the perfect fit, the back fastener is one feature to look at when comparing embroidered baseball caps. Here are the two common types of back fastener options available.

Velcro back fasteners

promotional baseball caps - wave-capMost baseball caps feature Velcro back fasteners for a one-size-fits-all design that’s easy to adjust to fit different sizes. This promotional Wave Cap with cross-over Velcro fastener is suitable for your male and female customers. Available for logo embroidery or a full-colour digital print, this promotional headwear is ideal for any sporting event.

Buckle and Brass

baseball-cap-buckleThe problem with Velcro fasteners, they weaken over time and with constant adjustments. In this case, you might want to consider buckle fasteners. Instead of Velcro, this HBC Brass Buckle Cap features a brass buckle and return back fastener. Adjusting the fit may not be as easy and convenient as Velcro fasteners but it’s likely a more durable option in the long run.

Print Options for Baseball Caps

Your promotional baseball cap wouldn’t do much unless your logo is clearly displayed for more people to see. For our selection of baseball caps, we generally offer three decoration types – embroidery, plastisol transfer print and full colour direct digital print.

Crown embroidery is a go-to option for most orders. You can choose between a flat and a 3D embroidery fully displayed front and centre for maximum visibility.

To start shopping for embroidered baseball caps, head over to Vivid Promotions.